Wild Fern Weddings | Full FAQ Page

Decor Hire FAQs

What does a wedding decor hire company do?

I provide all the beautiful styling pieces that transform your venue, from backdrops and arches to centrepieces, floral displays and finishing touches. I deliver everything, set it up exactly as planned, and return to pack it all down after your wedding, so you can relax and enjoy the day without lifting a finger.

What decor items can you hire for a North East wedding?

You can hire a wide range of pieces including arches, backdrops, flower walls, neon signs, centrepieces, table styling, and larger statement props. Everything is curated to work together, so your space feels cohesive, modern and naturally beautiful.

How far in advance should I book my wedding decor?

Most couples book 6–18 months ahead, especially for peak spring and summer dates. The earlier you book, the more choice you have with availability, but if your date is sooner, it’s always worth checking as I take a limited number of bookings to keep the experience personal.

Do you offer bespoke or custom wedding decor pieces?

Yes. Many of my pieces can be personalised with florals, colours or signage to suit your theme. I also create custom designs on request, depending on materials and lead time.

Can you style both ceremony and reception spaces?

Absolutely. I can style just your ceremony, just your reception, or the full day. I also offer room changeovers if your decor needs to be moved from one space to another while you’re away having photos.

Do you provide delivery, set-up and take-down of decor?

Yes, this is included with all decor bookings. I deliver to your venue, set everything up, make sure it’s perfect, and return later or the following morning to take it down.

Do you have a minimum spend for decor hire?

My minimum spend is £600 and my clients typically spend £600-£2500 on their decor.

Can you move decor from the ceremony to the reception?

Yes. This is called a room changeover and can be added to your booking. It’s a great way to maximise value and use your decor throughout the full day. The price for this starts at £50.

What areas of the North East do you cover for decor hire?

I cover all of the North East including Newcastle, Northumberland, Durham, Sunderland, Teesside, North Yorkshire and surrounding areas. If your venue is a little further out, just ask, I travel for the right weddings and have supplied decor in the Scottish Borders, Lake District and Yorkshire

Do you work with outdoor or woodland weddings?

Yes. Many of my pieces work beautifully outdoors, but I’ll always guide you on what’s safe, practical and weather-friendly for your setting.

Backdrops, Arches & Statement Pieces FAQs

What are the most popular wedding backdrops to hire?

My arches, moon frames, flower walls and statement frames are the most requested. They create a focal point for ceremonies, top tables and photos while adding structure and height to your styling.

Do you offer personalised signs or neon sign hire?

Yes, I have a selection of modern neon signs, and I can also create custom signage or include personalised elements within your backdrop. I also work with a neon sign supplier and can offer custom neon signs.

Can your arches be decorated with flowers to match my theme?

Definitely. All of my decor can be customised with artificial flowers to complement your colours and overall style.

Do you provide styling suggestions for different venues?

Yes. I know many North East venues well and can recommend what works best in each space. If I haven’t worked at your venue before, I’ll research the layout and lighting so everything looks cohesive.

What size backdrops and arches do you offer?

Sizes vary from small statement pieces to full-height arches and installations. If you need exact measurements, I can provide them so your venue can confirm fit.

Are your props suitable for tipis, marquees or barns?

Yes, my natural, modern style works beautifully in marquees, tipis and barn venues. I’ll guide you on what pieces complement your setting best.

Centrepieces & Floristry FAQs

Do you offer sustainable wedding florals or alternatives to fresh flowers?

Yes. I specialise in high-quality artificial, dried and preserved florals that look natural while being kinder to the environment. They’re reusable, long-lasting and perfect for venues that prefer low-mess options.

What’s the difference between artificial, dried and preserved florals?

Artificial florals are realistic stems designed to last for years. Dried florals are real flowers that have been air-dried, giving them a rustic, textural look. Preserved florals are real flowers that are treated to keep their softness and colour. All are sustainable, low-waste alternatives to fresh flowers.

Can you match my colour scheme with artificial or dried flowers?

Yes. I can design florals in your exact palette, from soft neutrals to bold, modern colours with a choice of colours available that can't be matched with fresh flowers. I’ll create arrangements that feel cohesive with your decor and venue.

Do you provide table centrepieces or tablescape styling?

I do. You can hire ready-made centrepieces, or I can create bespoke designs using florals, candles and table styling elements. Everything is designed to complement the rest of your decor.

Are dried or artificial flowers suitable for outdoor weddings?

Yes. They’re great for outdoor ceremonies as they hold up well in heat, breeze and artificial flowers are suitable for light rain. I’ll always advise you on the most practical option for your location.

Can I hire florals without booking décor?

Yes, you’re welcome to hire standalone floral pieces. Many couples mix-and-match to suit their needs and budget. My minimum spend is £600.

Do you offer bouquets or bridal party florals using artificial or dried stems?

My bouquets are made with only dried and preserved flowers. If you’d like long-lasting bouquets or florals that won’t wilt, I can create designs that match your decor and remain a keepsake after the wedding.

How do you make artificial florals look realistic?

I use high-quality stems and arrange them with natural shape, movement and texture, no rigid or overly glossy pieces. My approach is to keep everything soft, modern and believable.

Sustainability FAQs

How can I make my wedding decor more sustainable?

Hiring your decor is one of the easiest ways to reduce waste. I use high-quality, reusable props and florals, and I design with long-lasting materials that can be enjoyed again rather than thrown away.

Are artificial flowers eco-friendly?

High-quality artificial flowers can be a sustainable choice when used repeatedly rather than disposed of. I keep my collection curated, reusable and long-lasting to minimise waste.

Why choose dried or preserved flowers for wedding decor?

They’re natural, low-maintenance, and hold their shape beautifully throughout the day. They’re also a great option for eco-conscious couples who want a more sustainable alternative to fresh flowers. I re-use my dried and preserved flowers across multiple weddings.

How do you reduce waste in your decor hire service?

Everything I offer is designed to be reused, from backdrops and props to florals. I also avoid single-use materials wherever possible and choose durable, long-lasting pieces. I only take on a limited number of clients, as a way of giving a more personalised experience, but also to limit my miles traveling each year.

What makes Wild Fern Weddings a sustainable wedding supplier?

I focus on reusability, thoughtful materials and designs that last. My decor is handcrafted, curated and chosen with sustainability in mind, creating beautiful spaces without unnecessary waste.

Style, Design & Planning FAQs

Can you help me choose decor that suits my venue?

Yes. I take into account your venue’s layout, natural features and lighting to recommend pieces that enhance the space rather than overwhelm it.

What decor works well for a modern, natural wedding style?

Soft florals, textured foliage, wooden accents, neutral tones and relaxed backdrops work beautifully for a modern, natural aesthetic. I can suggest options that bring the look together effortlessly.

Can you help create a cohesive theme for my wedding day?

Absolutely. Whether you already have a vision or need guidance, I’ll help pull everything together so your decor flows naturally from ceremony to reception.

How do I choose colours that work with my venue?

I consider your venue’s walls, lighting, furniture and overall tone. Together, we’ll create a palette that feels intentional and complements the environment.

Do you offer mood boards or design guidance?

Yes. I can create a simple design plan or mood board to help you visualise how everything will look on the day.

What decor trends are popular for weddings in 2026/2027?

Natural textures, soft earthy tones, modern minimalism and sustainable styling are all growing in popularity. Couples are choosing decor that feels personal, relaxed and meaningful, not overly styled.

Pricing & Booking FAQs

How much does wedding decor hire cost in the North East?

Prices vary depending on the pieces you choose, travel distance and set-up time. I offer a full price list and can put together a personalised quote based on your venue and needs. My minimum spend is £600 and clients tend to spend £600-£2500.

Do you offer packages or build-your-own decor options?

Both. You can choose from curated packages or mix-and-match items to create a bespoke combination that suits your style and budget.

How do you calculate delivery or mileage fees?

Your hire includes the first 15 miles (or 40 miles with a package). After that, mileage is charged at 45p per mile, based on two return trips for set-up and collection.

Are there additional charges for setup, collection or changeovers?

Set-up and collection are included. Room changeovers (moving decor between ceremony and reception) are available for an additional fee because they require extra time and staffing. This starts at £50.

Do you require a booking fee or deposit?

Yes, a £100, £200 or £400 booking fee (depending on the total booking) secures your date. The remaining balance is due 3 months before the wedding, and you’ll receive reminders in advance.

When is the final payment due?

Final payment is due 3 months before your wedding day, but your contract will confirm the exact date.

Logistics & Wedding Day FAQs

How do I book wedding decor hire with Wild Fern Weddings?

Just fill out the contact form or send an email with your date and venue. I’ll check availability, help you choose the right pieces, and send a proposal to confirm your booking.

What happens at a consultation?

We’ll chat through your venue, colours and ideas. You can share inspiration photos, and I’ll guide you on what will work best to achieve the look you want.

Do you visit the venue before the wedding?

This is normally not necessary as I'm familiar with most venues in the area. If for peace of mind you'd like me to visit the venue prior to your wedding then this can be arranged for an additional fee.

What happens on the wedding day with set-up and take-down?

I liaise with your venue, arrive with plenty of time to set everything up, make sure it’s styled beautifully, and return the next morning to take it all down quietly and efficiently.

Can I make changes to my decor booking after booking?

Yes, you can make adjustments up until a certain point before your wedding. I’ll guide you on timelines so it’s all stress-free.

What happens if something breaks or gets damaged?

Minor wear is expected, but significant damage may incur a fee depending on the item. Each booking includes a £100 refundable damage deposit. Everything is clearly outlined in your contract so there are no surprises.

Coordination FAQs

Do I need a wedding coordinator if my venue has an event manager?

A venue manager looks after the venue. A coordinator looks after you. I manage your timeline, suppliers, decor, and all the little details so you can relax and enjoy the day.

What does an on-the-day wedding coordinator actually do?

I oversee everything from morning preparations through to the evening, keeping suppliers on schedule, solving problems, managing the timeline and ensuring your day runs smoothly.

When do you arrive on the wedding day?

I usually arrive during morning prep and stay into the evening, depending on your package and schedule.

How do you work with other suppliers?

I liaise with them ahead of time, confirm details, create a shared plan and ensure everyone knows where they’re meant to be and when.

Do you offer partial planning or just coordination?

I specialise in on-the-day coordination, but this includes weeks of prep beforehand so you feel fully supported.

Will you create a timeline for the day?

I step in 4 weeks before the wedding, which at that point there should already be a rough timeline, however I’ll prepare a detailed, realistic timeline and make sure everyone stays on track.

What is the difference between a wedding planner and a wedding coordinator?

A wedding planner is involved in the full planning process, often starting months in advance. A wedding coordinator steps in closer to the wedding day to organise timings, liaise with suppliers and oversee the day itself.

When does the wedding coordinator get involved?

I step in 4 weeks before your wedding. This is when I gather all the key information, confirm details with your suppliers, and build your full wedding day timeline so everything feels organised and stress-free.

Can the wedding coordinator help with speeches and the running order?

Yes, I’m there to guide speakers, cue important moments, and keep the flow of the day running exactly as planned. You won’t need to worry about what happens next.

Do you assist with decor styling or is that separate?

My wedding coordination service is only available to couples who have booked a decor package with me.

What happens if something goes wrong on the day?

My job is to quietly solve anything unexpected, from delays to last-minute supplier hiccups, so you don’t even know it happened. You get to stay present while I handle the behind-the-scenes.

Can you help manage guest questions and movement?

Absolutely. I guide guests to where they need to be, answer questions, and help keep everyone comfortable and informed. It takes the pressure off you and ensures a smooth flow throughout the day.

Will you help coordinate the evening reception?

Yes. I oversee the handover into the evening, stay in touch with entertainment suppliers, and support the schedule right through to the final moments.

Do you offer on-the-day coordination only?

No, this offering is only available to couples who have booked decor with me. Their decor spend needs to be a minimum of £800.

How far in advance should we book a wedding coordinator?

Most couples book their coordinator soon after securing their venue. Dates can go quickly, so the earlier you enquire, the better your chance of securing your date.

How do we book a coordinator at Wild Fern Weddings?

Just get in touch with your wedding date and venue details. I’ll confirm availability and talk you through the next steps, simple and straightforward.